Sunrun, Inc

  • Facilities Coordinator

    Location US-AZ-Scottsdale
    Category
    Facilities
    Requisition ID
    2019-13012
    Position Type (Portal Searching)
    Regular Full-Time
  • Overview

    The Facilities Coordinator (FC) provides ongoing support to a Facilities Manager (FM) within a specified Sunrun region.  A primary function of the role is to support the FM in office openings, moves, remodels, reorganizations and closures. Typical tasks include vendor contract set-up and payment administration; office branding program, order and set-up office furniture and equipment; set-up office services such as utilities, trash, drinking water, office supplies, HVAC maintenance.

    The FC will be responsible for adhering to department budget and communicating variances to budget. The position will coordinate ongoing maintenance and repair of all locations in the assigned region and support FM in maintaining the building security program. The FC will take the lead as the day to day facilities point of contact for Landlord and Tenants, internal customers and vendors. A key to effectiveness in the role is engaging in regular communication with cross functional departments.

    Responsibilities

    ESSENTIAL DUITIES AND RESPONSIBILITIES

     

    Facilities Project Support

    ·        Support FM in performing all tasks related to opening, closing, moving or remodeling branch locations.

    ·        Provide onsite support as requested by FM

    Facilities Maintenance

     

    ·        Coordination of facility maintenance needs

    ·        Schedule and oversee repairs

     

    ·        Facilities preventative maintenance system support

     

    ·        Facilities ticketing resolution & dispatch

     

    ·        Building security administration

     

    Customer Service

     

    ·        Develop relationships with key internal customers (employee base)

     

    ·        Provide environment for positive employee experience

     

    Budget & Financial administration

     

    ·        Budget administration & variance support

     

    ·        Financial systems & process support

     

    ·        Branch service set-ups (utilities etc.)

     

    ·        Building lease deposits

    ·        Invoice oversight & processing

     

    ·        Invoice dispute resolution support

     

    Vendor & Contract Administration

     

    ·        Corporate contract system administration

     

    ·        Oversight of contract execution & distribution

     

    ·        Ensure contract processes adhere to corporate policy

     

    ·        Certificate of insurance administration

    ·        Vendor insurance compliance

    ·        Quality assurance of vendor performance 

    ·        Vendor set up and onboarding

     

       

     

    Qualifications

    REQUIREMENTS (EDUCATION, EXPERIENCE, CERTIFICATIONS, AND OTHER SKILLS)

    • High school diploma or greater
    • 3 to 7 years related office administration experience
    • Intermediate to strong level experience with Microsoft Suite (Word, Excel, etc.)
    • Professional written and verbal communication skills
    • Working knowledge of Oracle, Prolease and Contract Management (Spring CM) preferred
    • Proven experience in creating an excellent employee experience with strong customer service background
    • Strong organizational, time management and problem solving skills
    • Ability to work independently
    • Ability to follow and inform business processes
    • Familiarity with budgets
    • Ability to travel 10%-30% with acceptable driving record and work between multiple office locations

     

    PHYSICAL DEMANDS

    • Ability to perform normal office duties
    • Ability to operate office equipment including computers and determine accuracy of work
    • Ability to interact and participate in meetings
    • Ability to work safely in a warehouse environment
    • Ability to operate office equipment including computers and determine accuracy of work
    • Ability to interact with co-workers and participate in meetings
    • Ability to transport materials and equipment to complete assigned job tasks (up to 50 pounds frequently and up to 100 pounds with assistance)

     

     

     

    DISCLAIMER

     

    This description indicates the general nature and level of the qualifications and duties required of employees in this job classification, as well as the essential functions a person must be able to perform to do this job.  It is not designed to be a comprehensive inventory of all duties and qualifications required of employees assigned to this job.  
     
    Sunrun Inc. and its subsidiaries are equal opportunity employers and make employment decisions on the basis of merit and business need.  We hire without consideration to race, color, religion, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law.

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